annual meeting Information
Requests and Dinner arrangements
Tuxedo REntal Information
We are happy to provide two rental options for Black Tailcoat Tuxedos this year. Please be aware that we will not have a tuxedo pick up directly at the hotel as we have in years past. You can choose to have your tuxedo delivered to your home prior to the Annual Meeting through Friar Tux or pick it up in Salt Lake City through Men’s Wearhouse. Please choose the rental option that would work best for you.
Friar Tux – order by Mail
Ship to your home before you leave for Salt Lake City or pick up at a Friar Tux SoCal or Nevada store. Please fill out the Order Form below. You can contact Michelle Kreger at mkreger@friartux.com or 714-635-1262 x2252 with any questions.
Pricing
$149.95 for Black tailcoat tuxedo package
Rental Info
You may place your order by emailing/faxing an order form or working directly with a store. Your order will be shipped to your home 2 weeks before your event or you can pick it up in your local Friar Tux store. Then you may return the order in a pre-paid shipping bag and leave it at the Hyatt Regency Downtown, Salt Lake City UT or bring it home and ship back by returning your pre-paid bag to a UPS store or return to your local Friar Tux store. The rental price is $119.95 + $10 garment handling fee + $20 for shipping.
Deadline to Order
Please place your order by September 5th
Men’s Wearhouse – Pickup Near Hotel
Pick up in store at a location before the Annual Meeting or order for pickup and return at the store in Salt Lake City. To find the store nearest you visit https://menswearhouse.com/storelocator
Pricing
$159 for Black tailcoat tuxedo package
Rental Info
Tuxedos can be ordered directly through any Men’s Wearhouse and can be picked up at a location near your home, or at the Sugarhouse location closest to the Hyatt at 2121 S Highland Dr, Salt Lake City, UT 84106. You can return the tuxedo to any Men’s Wearhouse location after the Annual Meeting. Please download the flyer below and bring it to any Men’s Wearhouse to be fitted and place your order. Please be aware that all orders need to be placed by September 26th to avoid rush fees.
Deadline to Order
Please be aware that all orders need to be placed by September 26th to avoid rush fees. If ordered after September 26th, a $30 fee will be applied.
Request to Be Excused
Annual Meeting attendance is mandatory for all members, however we understand that members may not be able to attend due to schedule conflicts and health issues. Please fill out this Request to be Excused form and we will note your request in our records. This is especially important for Promotion eligibility as it is a requirement that you attend the Annual Meeting to be considered for Promotion.
Additional Dinner Tickets
Members are permitted to invite a single ticket each for a guest or family member for Saturday and Sunday dinner events. Please use the button below.
Grand Ball SEating
Seating requests should be submitted along with General Registration. For changes to already-requested seating, please use the button below.
annual meeting Information
Dress Guidelines
Hotel Dress
Resort Casual
No Jeans
Collared Shirt
Special Thursday Night Event
Resort Casual
Special Friday Morning Events
Casual with hat and good walking shoes
Jacket or sweater depending on the weather
Friday’s Vigil Retreats
Church appropriate attire
Clericals for clergy
Saturday’s Promotions & Memorial Mass
Clergy:
Alb and Stole of the Order
Knights:
Dark suit, white shirt, tie, no jacket
White gloves
Black shoes
Cape (no decorations)
Beret (badge worn to the right)
Dames:
Dark dress or suit
Black gloves (short gloves with long sleeves; long gloves with short sleeves)
Black shoes
Cape (no decorations)
Mantilla
Clergy investees
Alb and Stole
Gentleman Investees & Guests:
Dark suit
Lady Investees & Guests:
Dark dress or suit
Saturday’s Dinner
To celebrate this rich history of film in Utah, please select your favorite film or television series and dress in that attire.
Casual resort attire is also acceptable.
Sunday’s Investiture Mass
Clergy:
Alb and Stole of the Order
Knights:
Dark suit, white shirt, tie, no jacket
White gloves
Black shoes
Cape (no decorations)
Beret (badge worn to the right)
Dames:
Dark dress or suit
Black gloves (short gloves with long sleeves; long gloves with short sleeves)
Black shoes
Cape (no decorations)
Mantilla
Clergy Investees:
Alb and Stole of the Order (carried over left arm)
Gentleman Investees:
White Tie (black tailcoat; black formal pants; white pique bow tie; white pique vest; white formal shirt with pique front)
Cape (folded over left arm with Jerusalem Cross showing)
Beret (carried in the left hand)
White gloves
Black formal shoes
Lady Investees:
Black tea length or floor length dress (no bare shoulders or back; modest neckline)
Black gloves (short gloves with long sleeves; long gloves with short sleeves)
Black shoes
Cape (folded over left arm with Jerusalem Cross showing)
Mantilla
Gentleman Guests:
Dark suit
Lady Guests:
Dark dress or suit
Sunday’s Grand Ball:
Clergy and Religious:
Clerical suit or habit
Decorations as appropriate
Knights:
White tie (black tailcoat; black formal pants; white pique bow tie; white pique vest; white formal shirt with pique front)
Black formal shoes
Decorations as appropriate
Ladies:
Floor-length evening gown (no bare back; modest neckline)
Decorations as appropriate
Gentleman Guests:
White tie (black tailcoat; black formal pants; white pique bow tie; white pique vest; white formal shirt with pique front)
Black formal shoes
Lady Guests:
Floor-length evening gown (no bare back; modest neckline)
annual meeting Information
Ministry Fair and Vendors
Portrait Photography by Tony Amat
The Order is honored and appreciative to have the twice-nominated Grammy Award photographer Tony Amat for our Annual Meeting and as the official photographer for “The Way” magazine. Sixteen years ago, at a Knights of Columbus meeting, Bill Davidson announced that the Equestrian Order of the Holy Sepulchre was looking for a photographer for their Annual Meeting. Tony knew that this was an opportunity to honor Christ by using his gift of photography. Tony’s résumé includes the San Diego Film Awards, Comic-Con International: San Diego, 2008-2018, San Diego State University Football, 2015 Suite Photographer for the San Diego Chargers, US Police and Fire Olympic Championships, 2017-2018 Celebrity Championship Golf Tournament and the EOHSJ since 2006. In addition, Tony makes time to conduct photography workshops for high school students (Photo 360 San Diego). Thank you, Tony, for capturing the Order’s special moments and your continued support!
2024 Annual Meeting photography is now available!
To request access to photos, please contact the Lieutenancy using the form below.