annual meeting Information
Requests and Forms
Request to Be Excused
Annual Meeting attendance is mandatory for all members, however we understand that members may not be able to attend due to schedule conflicts and health issues. Please fill out this Request to be Excused form and we will note your request in our records. This is especially important for Promotion eligibility as it is a requirement that you attend the Annual Meeting to be considered for Promotion.
Additional Dinner Tickets
Members are permitted to invite a single ticket each for a guest or family member for Saturday and Sunday dinner events. Please use the button below.
If you wish to purchase an individual ticket to any of the other meals, please contact our office at office@eohsjwesternusa.org.
Grand Ball SEating
Seating requests should be submitted along with General Registration. For changes to already-requested seating, please use the button below.
CLERGY LEtters of Good Standing
All Knight Clergy should submit their Letter of Good Standing to the Vicar for Clergy of the Dioceses of Honolulu and his secretary. Please visit the Diocesan website for contact information.
annual meeting Information
Dress Guidelines
Hotel Dress
Resort Casual
No Jeans
Collared Shirt
Friday Morning GOLF OUTING
Golf appropriate attire
Minimum set of 8 clubs per player. For rental information, please visit the Golf Course website.
Friday’s Vigil Retreats
Church appropriate attire
Clericals for clergy
Saturday’s Promotions & Memorial Mass
Clergy:
Alb and Stole of the Order
Knights:
Dark suit, white shirt, tie, no jacket
White gloves
Black shoes
Cape (no decorations)
Beret (badge worn to the right)
Dames:
Dark dress or suit
Black gloves (short gloves with long sleeves; long gloves with short sleeves)
Black shoes
Cape (no decorations)
Mantilla
Clergy investees
Alb and Stole
Gentleman Investees & Guests:
Dark suit
Lady Investees & Guests:
Dark dress or suit
Saturday’s Dinner
You’re invited to a tropical LUAU!
Aloha!
Join us for a night of fun, food, and festivities at our Hawaiian Luau!
Put on your best Hawaiian shirt, grass skirt, or tropical attire, and get ready for an evening of delicious Hawaiian cuisine, lively music, and traditional dancing. If you would like to purchase a Hawaiian Shirt with our Order logo, please visit our Great Impact online store. Mahalo!
Sunday’s Investiture Mass
Clergy:
Alb and Stole of the Order
Knights:
White dress shirt, black pants, black shoes (no jacket, no tie)
White gloves
Black shoes
Cape (no decorations)
Beret (badge worn to the right)
Dames:
Dark dress or suit
Black gloves (short gloves with long sleeves; long gloves with short sleeves)
Black shoes
Cape (no decorations)
Mantilla
Clergy Investees:
Alb and Stole of the Order (carried over left arm)
Gentleman Investees:
White dress shirt, black pants, black shoes (no jacket, no tie)
Cape (folded over left arm with Jerusalem Cross showing)
Beret (carried in the left hand)
White gloves
Black formal shoes
Lady Investees:
Black tea length or floor length dress (no bare shoulders or back; modest neckline)
Black gloves (short gloves with long sleeves; long gloves with short sleeves)
Black shoes
Cape (folded over left arm with Jerusalem Cross showing)
Mantilla
Gentleman Guests:
White dress shirt, black pants, black shoes (no jacket, no tie)
Lady Guests:
Dark dress or suit
Sunday’s Grand Ball:
Clergy and Religious:
Clerical suit or habit
No Decorations
Knights:
Aloha Formal (white dress shirt; black pants)
If you would like to purchase a white dress shirt with the Jerusalem Cross, please visit this link
Black formal shoes
No decorations
Ladies:
Aloha Formal – tea length, maxi or full-length tropical dresses. (No spaghetti straps, no bare back, modest neckline)
No decorations
Ladies’ Dress Recommendations
Dresses can be found at Tommy Bahama, Farm Rio, Lily Pulitzer etc.
Here is the list of local Hawaiian women’s dresses:
Hilo Hattie: This brand is a very iconic brand of quality aloha wear.
Royal Hawaiian: Traditional local brand of Hawaiian dresses that are nice quality at a good price point:
Manuheali’i: Very nice dresses a bit pricier price with their own prints:
Princess Kaiulani: These are very nice dresses and high quality:
WAIONOdesigns: Bespoke clothing by a local designer. Message the designer directly with your measurements, and they will offer you sizing options.
annual meeting Information
Ministry Fair and Vendors
Portrait Photography by Tony Amat
The Order is honored and appreciative to have the twice-nominated Grammy Award photographer Tony Amat for our Annual Meeting and as the official photographer for “The Way” magazine. Sixteen years ago, at a Knights of Columbus meeting, Bill Davidson announced that the Equestrian Order of the Holy Sepulchre was looking for a photographer for their Annual Meeting. Tony knew that this was an opportunity to honor Christ by using his gift of photography. Tony’s résumé includes the San Diego Film Awards, Comic-Con International: San Diego, 2008-2018, San Diego State University Football, 2015 Suite Photographer for the San Diego Chargers, US Police and Fire Olympic Championships, 2017-2018 Celebrity Championship Golf Tournament and the EOHSJ since 2006. In addition, Tony makes time to conduct photography workshops for high school students (Photo 360 San Diego). Thank you, Tony, for capturing the Order’s special moments and your continued support!
To request access to the event photography, please visit the official site here or scan the QR code below:
To order formal portrait photography, please place your order before Sunday at Registration Area – Formal Portraits are taken immediately after Investiture Mass and before Sunday Evening Gala. Feel free to download and fill out this form and bring it to Registration Area.